Payment Policies

1. “Delinquency in Payment” Policy and Procedure

Policy:

Full payment of WCCA school fees is expected to occur on time in accordance with the terms each family agreed to in their acceptance of their WCCA Offer of Admission. If unforeseen misfortunes arise (e.g., medical emergencies, job loss, or other unforeseen circumstances), the school is willing to consider a request for a payment reduction or a 60-day payment deferment. However, re-admission to the school is unlikely if there is a balance owing 60 days prior to commencement of the following school year.

Procedure to request a payment reduction/deferment:

The school family is required to submit a letter to the Finance Department (finances@westminsterclassical.ca) explaining their change of circumstances (e.g., letter from an employer regarding job loss) and communicating the requested reduction amount or deferment. Documentation may be requested. Any documents provided will be promptly returned.

The request will be forwarded to the Board.

It will be up to the Board’s sole discretion to decide whether to:

• Reduce monthly payments and by which amount.
• Extend a “grace period” during which payments will be paused for two months and deferred to February and March. (Payment schedules run monthly from April through January.)
• Offer an alternate solution.

Unless the family has a clear account balance (i.e., zero dollars owing) 60 days prior to the commencement of the following school year, it is unlikely they will be offered readmission for the following year. If admission has already been offered, it may be withdrawn or be rendered conditional upon having a clear account balance 60 days prior to the commencement of the following school year.

Specific to families attending Westminster Chapel at High Park: you are encouraged to seek help with the church elder responsible for aiding families in financial distress.

The Finance Department will respond to the family with the Board’s decision.

2. Refund Policy and Procedure

Policy:

Except for clearly articulated changes in circumstances over which a family has little or no control, no refunds are to be given to families leaving WCCA at any point in the school year. If such circumstances arise, the school is willing to consider a request for refund.

Procedure to request a refund:

• The school family is required to submit a letter to the Finance Department (finances@westminsterclassical.ca) communicating the refund amount requested and explaining their unforeseen and uncontrollable change of circumstances (e.g., medical emergencies, financial hardship). Any documents provided will be promptly returned.
• The request will be forwarded to the Board.
• It will be up to the Board’s sole discretion to decide whether a refund will be issued, the amount refunded, or whether alternate solutions are offered.
• The Finance Department will respond to the family with the Board’s decision.